The Microsoft Outlook PST file contains all the data for your inbox. If you accept more than than 1 electronic mail account within Outlook, y'all will likewise have multiple PST files. You may well observe yourself having to merge those multiple PST files to create a unified account. But how do you merge multiple Outlook PST files?

Why Do You Need to Combine Outlook PST Files?

Proficient question. Why would you demand to combine multiple Outlook PST files? There are several instances where combining existing PST files into a new data file is the best course of activity:

  • Merging multiple old accounts
  • Combining work and social accounts
  • Creating backups of existing accounts
  • Receiving files from a team or family member
  • Migrating to a unlike service or commutation

That is just a handful of reasons as to why you merge PST files. I'chiliad sure you tin can retrieve of more than use cases.

1. Combine Outlook PST Files Inside Outlook

You can combine multiple Outlook PST (an acronym for Personal Storage Table) files within Outlook. Combining PST files within Outlook is a quick chore that works with all versions of Outlook from 2007 upwardly to the current fourth dimension. Information technology is a two-phase process.

First, y'all create a make-new blank PST file. Then import your existing PST files. Hither'due south how it works.

  1. Select your Dwelling house tab, and then New Items > More Items > Outlook Data Files. Requite your blank information file a name and save it.
  2. At present, head to File > Open up & Consign > Import > Import from another program or file. On the next screen, select Outlook Data File (.pst).
  3. Browse to the PST file you desire to import. You now have the option to replace duplicate files, allow the creation of duplicates, or to refuse the import of duplicate files. Your choice here depends on the PST files y'all are importing. In this instance, choose Exercise not import duplicates. (Please remember that you demand the password for each PST file you lot are importing.)
    outlook import data file pst merge
  4. Once the import completes, you tin can start the process again to import as many PST files every bit y'all want into a single new PST file.

Run across how easy it was. Here are 10 more than awesome Outlook features you're not using!

2. Merge PST Files

Merge PST Files is a free tool that y'all can utilize to merge multiple PST files simultaneously. Merge PST Files builds on the manual merge PST procedure in the above department, allowing you to make a comprehensive option.

For instance, Merge PST Files lets you filter the PST merge by folder blazon, such as but importing contacts or agenda folders from unlike PST files.

Merge PST Files is costless for non-commercial use. All the same, "it volition not run in a domain environment." That is because Merge PST Files is a product developed by ReliefJet Essentials, which is a premium Outlook management tool.

Download: Merge PST Files for Windows (Gratis)

3. ReliefJet Essentials for Microsoft Outlook

Merge multiple Outlook PST files.

From the free tool to the premium tool. What's the divergence? Well, ReliefJet Essentials for Microsoft Outlook packs in all the functionality of the free Merge PST Files program, but y'all go an extensive range of additional Outlook tools, too.

For instance, ReliefJet Essentials allows you lot to:

  • Import and export any Outlook detail
  • Consign your contacts into vCard format
  • Find, remove, or motility duplicate Outlook items and attachments, with reporting on any duplicates
  • Extract email addresses and URLs from email bulletin headers and text

And a massive list of extra tools, too. This aslope the ability to merge or join multiple PST files simultaneously.

As far as tools go, ReliefJet Essentials certainly packs in more than nigh. The Premium version retails for $49.95 for a single organization, including every ReliefJet Essential utility. Nevertheless, they also offer a Single Utility license for $14.95. The Unmarried Utility license lets you install a unmarried utility---in this case, PST Merge---on your system.

Download: Relief Jet Essentials for Windows (Costless) | Windows ($14.95 Single Utility) | Windows ($49.95 Personal License)

4. Datavare Outlook PST Merge

Datavare is a freemium Outlook PST merge tool. The gratis version comes with i pregnant limitation; you can simply merge ii PST files simultaneously. In that, the costless version is similar to merging your PST manually or using the costless Merge PST Files tool to a higher place.

The premium license comes with a few PST merge perks, almost notably merging more than two PST files simultaneously. You can utilise several large PST files and merge them chop-chop. You tin as well choose various files from each PST file to merge into a new PST file, another handy feature.

Download: Outlook PST Merge for Windows (Free) | Windows ($29 Personal License)

v. Stellar Merge Mailbox for Outlook

stellar merge mail outlook pst merge

Stellar Merge Mailbox for Outlook is another freemium tool. Again, the free version of Stellar Merge Mailbox restricts you to merging ii PST files simultaneously.

Stellar stands out amid the freemium tools for a couple of reasons. One, the UI is very easy to use and appears more "modern" that some of the alternatives. Second, the premium version allows you to Join your PSTs, rather than just merge them.

Instead of adding entire PST files into a single large new PST, you can add PSTs equally a split folder structure. Handy if you have detailed existing file structures you don't want to lose when creating your new PST.

Also, Stellar Merge Mailbox will merge password protected PST files without requiring a password. Y'all will all the same need the countersign to access the files within the new PST, but yous can make the merge.

Download: Stellar Merge Mailbox for Windows (Gratuitous) | Windows ($39 Personal License)

Merging Outlook PSTs, the Piece of cake Style

You have five methods for combining your Outlook PST files. The transmission option is basic just does the job. It tin can go time-consuming if yous have numerous PST files that demand merging.

If you lot have a vast excess of PST files to merge, consider one of the premium options. Stellar Merge comes with a decent UI and some handy settings, while ReliefJet Essentials packs everything and more into a single parcel (albeit, at a slightly higher price).

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Virtually The Author

Gavin Phillips (1041 Articles Published)

Gavin is the Junior Editor for Technology Explained, a regular contributor to the Really Useful Podcast, and a frequent production reviewer. He has a degree in Contemporary Writing pillaged from the hills of Devon, and more a decade of professional writing experience. He enjoys copious amounts of tea, board games, and football.

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